Bookkeeper

Mechanicsburg, PA

Full Time

Mid Level

Appalachian Harley-Davidson is a family owned and operated one-stop-shop for all of your Harley-Davidson needs located in Mechanicsburg, PA. We are seeking a detail-oriented and experienced Bookkeeper to join our team. This role is responsible for managing accounts payable, accounts receivable, invoicing, eCommerce transactions, and maintaining accurate financial records. The Bookkeeper plays a critical role in supporting dealership operations through strong organizational skills, accuracy, and the effective use of dealership management systems.

Summary Description
Performs accounting work of moderate difficulty and maintains financial records for dealership operations with a strong focus on Accounts Payable, Accounts Receivable, invoicing, and eCommerce transactions using computerized dealership management systems such as Lightspeed, CDK, or similar platforms and biweekly payroll processing using ADP or similar systems.

Major Duties and Responsibilities
1)           Accounts Payable & Receivable
• Process vendor invoices, ensure proper coding, and issue timely payments
• Maintain vendor records and track outstanding obligations
• Generate and process customer invoices across retail, service, and rental transactions
• Post and reconcile incoming payments (cash, check, credit card, and online payments)
• Monitor receivables and follow up on past-due accounts
• Resolve discrepancies with vendors and customers

2)           Invoicing, eCommerce & Rental Transactions
• Manage invoicing for parts, service, and rental operations
• Process and reconcile rental-related transactions, deposits, and payments
• Manage and reconcile eCommerce and online sales transactions
• Ensure proper integration of online and point-of-sale transactions into accounting systems
• Reconcile daily sales activity with accounting records

3)           Cash Management & Bank Reconciliation
• Prepare and reconcile daily bank deposits
• Perform monthly bank and credit card reconciliations
• Monitor cash flow and assist with financial tracking

4)            General Accounting & Month-End Close

- Prepare general ledger entries including:
  - Monthly commissions
  - Payroll accruals (as needed)
  - Process biweekly payroll using ADP, ensuring accuracy in wages, deductions and employee records
  - Review and verify payroll reports, including taxes and benefit deductions
  - Department distribution entries
    - Process wage attachments (garnishments)
    - Ensure all transitions are entered and accurate prior to month-end close
    - Complete end-of-month checklist and reporting
    - Pay all warranties and ensure proper documentation
    - Reconcile subsidiary ledgers to the general ledger

5) Auditing & Reporting
• Prepare and reconcile daily bank deposits
• Perform monthly bank and credit card reconciliations
• Monitor cash flow and assist with financial tracking

6) Compliance & Administrative Duties
• Ensure compliance with tax regulations and timely filings
• Assist with payroll processing or coordination with external providers
• Maintain organized and accurate financial documentation
• Comply with DMV and regulatory requirements

Periodic Responsibilities
Year-End

- Prepare 1099 reporting for accountant
- Verify employee information for W-2 processing
- Review accounts payable and receivable balances
- Assist with:
  - Health insurance census
  - 401(k) compliance
  - Unclaimed property reporting
  - 8300 reporting
  - PennDOT affidavit forms

As Needed

- Order state inspections
- Provide additional accounting and administrative support as needed

Supervisory Responsibilities

- May assist in training or supporting administrative staff as needed

Commitments

- Treat all employees and customers fairly, courteously, and with dignity.
- Maintain accuracy, integrity and confidentiality in all financial processes
- Support a positive, team-orientated work environment
- Be honest and fair in all business dealings.

Qualifications & Job Requirements

- Associate’s degree in business management, accounting, finance, or similar field preferred
- Minimum of 3-5 years of bookkeeping or accounting experience
- Experience processing biweekly payroll using ADP or similar payroll systems required
- Strong experience with Accounts Payable, Accounts Receivable, and invoicing
- Working knowledge of ADP or similar payroll systems
- Experience in dealership, automotive, or powersports environment preferred
- Experience with rental transactions or similar revenue streams preferred
- Proficiency with computerized accounting systems required
- Experience with Lightspeed, CDK, or similar dealership management systems strongly preferred
- Proficiency in Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to communicate effectively with employees, vendors, and customers

Physical Demands

- Frequently works on a computer in an office environment
- Occasionally required to bend, stoop or lift light materials

Working Conditions

- Primarily office-based with occasional exposure to dealership/department environment (noise, fumes, etc.)

Hours

Monday to Friday 8am to 4:30pm

Salary

$50,000- $60,000/year

Why Work at Appalachian Harley-Davidson?

Family Owned and Operated
Health Insurance
Vision
Dental
PTO
Product Discounts
401K

Ready to have a job you enjoy? Apply today for immediate consideration for the Bookkeeper position and join our team!

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